Letter writing is the act of composing a written message addressed to a recipient, which can convey information, express feelings, or request something. It can be formal or informal, depending on the relationship with the recipient and the purpose of the communication. Letters can be handwritten or typed and cover a wide variety of subjects, including personal updates, business communication, requests, and condolences.
What Is Letter Writing?
Letter writing has been considered as one of the most useful forms learnt and used for various reasons. We write letter to share any informatin to our friend, family, or any other professional means. There are several kinds of letters, each of which has its own form and style. However, there are certain parts of the letter which remain the same. Those are as below:
- SenderтАЩs address
- Date
- Greeting or Salutation
- Body of the Letter
- Subscription
- Signature
- SenderтАЩs Address
The writerтАЩs complete postal address has to be mentioned at the beginning of the letter on the left-hand side of the paper. This lets the receiver know where you wrote the letter from.
Date
The date is written just below the senderтАЩs address, and It lets the recipient know when exactly the letter was written. The date may be written in any of the following ways:
- 7th January 2025
- January 7, 2025
- 7/1/2025
- 7-1-2025
- 7.1.2025
Greeting or Salutation
The Salutation depends on the relationship between the sender and the receiver.
To members of your family and friends, it could be Dear Father, My Dearest Friend, Dear Uncle, Dear Sonia, etc.
To Business people or any officer of higher rank, it could be Dear Sir, Dear Sirs, Sir/MaтАЩam, etc.
Body of the Letter
The message that you want to convey is stated in the body of the letter. The style, however, depends on the type of letter you are writing. The style of a friendly letter differs completely from that of a business letter or an official letter, but there are certain points that apply to both formal letters and informal letters.
Generally, when you draft the body of your letter, see to that you divide it into short paragraphs, according to the change in the subject matter. Use simple and direct language that is easy to comprehend. Put down all your points in a logical order. Mind your punctuation; incorrect punctuation will alter the meaning of the sentence completely.
Subscription
The subscription helps you end the letter in a polite and courteous manner. The subscriptions change according to the type of letter you are writing. It can be written as Yours faithfully, Yours lovingly, Yours sincerely, With love, etc.
Signature
The signature or the name of the writer should be written just before the subscription.
Different Types of Letters
Letters can be classified into two main types according to the purpose of the letter. Informal Letters, also known as Social Letters, include Friendly Letters and Notes of Invitations.
Formal Letters, also known as Business Letters, include Letters of Application, Letters to Higher Authorities, and Letters to Newspapers.
Informal Letter
Letters to friends and family can be written in a conversational style. They are just a composition of spontaneous thoughts, and they are easy and personal. When writing an informal letter, you are free to use colloquial language, which would be quite out of place in a formal letter. This does not mean that you can pen down random thoughts that are totally disconnected and make no sense. Wrong spelling, punctuation and grammar are not allowed even though the letter is informal and personal.
An informal letter can be written by following a basic format that includes the senderтАЩs address, date, greeting, body of the letter, subscription and signature. To know more about how to write an informal letter, visit Informal Letter Format.
Formal Letter
A formal letter is a type of written communication that follows a specific structure and style. It is typically used for professional or official purposes, such as business correspondence, job applications, requests, complaints, or invitations. Formal letters employ a polite tone and adhere to specific formatting guidelines, including the sender’s and recipient’s addresses, date, greeting, body, closing, and signature.
The language used in formal letters is a lot more professional than informal letters. The format of formal letters is the same as explained above, with a few additions, viz., тАШthe ReceiverтАЩs AddressтАЩ, тАШSubjectтАЩ and тАШSignatureтАЩ. Check out Formal Letter Writing in English for more information on formal letters.
Types of Letters Examples
Sample Informal Letter тАУ Letter to a Friend in Reply to Her about Planning a Trip Together
185/12B, Baker Street
Padrauna, Kushinagar
18/01/2025
Dearest Anwarul,
I was happy to see your letter, and I loved your idea. I have been wanting to go on a trip with you for a long time, and I think both of us can finally make time to plan and make it happen.
I have a list of places that I thought would be fun to visit. I also do have a list of things I would like to do on our trip. I am too scared of heights, and I know you are too, but I have always wanted to try out bungee jumping with you. Let me know what you think about it. We can also find affordable and beautiful places to stay, and I am sure we can chart it all out. I cannot wait to go on this adventure with you. I know it is a secret to be kept since it is going to be just us, and that makes it all the more exciting. I know for sure that it is going to be worth it too.
I will make sure that I meet you next weekend and make plans for the trip. It would definitely be difficult to get our parents to allow us on this trip, but letтАЩs try hard and make this work. See you soon.
Love,
Saina
Sample Formal Letter тАУ Letter of Application
185, 12B Baker Street
Padrauna, Kushinagar
19th Jan, 2025
The Principal
Swajms Technical University
Ravindra Nagar, Kushinagar
Subject: Application for the post of English Teacher
Dear Sir,
I am applying for the position of English Teacher in your organization with reference to the advertisement on The Indian Express dated 19/01/2025. I have great interest in this position and would highly appreciate it if you could consider my application.
I have completed my Post Graduation in English and have experience of working as a High School English Teacher for two years. In my teaching experience, I have come across various challenging situations with kids and parents, and I have learnt to handle all of them well. I have enjoyed connecting with the children and being a part of their growth and development as considerate and intelligent individuals.
I have attached my resume and experience certificate for your kind perusal and hope to hear from you in this regard.
Yours faithfully,
English Guru: Sahil
